Recording: How to Record
Typically, documents that are recorded affect title to real estate. Several examples of recorded documents are warranty deeds, special warranty deeds, quit claim deeds, deeds of trusts, liens, condominium and subdivision plats and related condominium and subdivision documents. Our recording department provides viewing stations for public access to these documents, as well as copies of any recorded document.Submitting a Document for Recording:
Documents may be dropped off at our office or sent by mail for recording. A return self-addressed stamped envelope is appreciated. Margin Requirements:
All recorded documents must have a top margin of at least 1 inch and a left, right and bottom margin of at least ½ inch. Return Address:
Each document must have a return mailing address. Please include this on the front of the first or last page of the document. All documents are recorded the day received and the originals are mailed back typically within 5-7 days after recording. Forms:
Our office does not provide forms. You may purchase them at any office supply store. Requirements for deeds that transfer property: (e.g. warranty deeds, quit claim deeds, etc.)
If you are unclear on how to fill out a form you are recording, you may want to consult an attorney. We cannot provide legal advice or advise you on how to fill out the forms. Sometimes, the statutes that govern these forms are printed on the back of these forms.
- Grantee's legal address - the grantee's legal mailing address must be on the face of all documents that transfer property.
- Documentary fee - a documentary fee of $.10 per $1000.00 is collected on any document that transfers real property which has any consideration over $500.00.
- Real Property Transfer Declaration - It is required that a "Real Property Transfer Declaration" be filed with any document that is subject to a documentary fee. This form may be obtained from the Assessor's Office. Refer to 39-14-102(4) CRS.
- Real Estate Transfer Tax (RETT) - Any transfers of real property within the City of Aspen or Town of Snowmass Village require payment of a "Real Estate Transfer Tax". Please contact one of the following for forms and information:
City of Aspen Finance 970-920-5043
Town of Snowmass Village 970-923-3777
|Surcharge for each document recorded or filed|
effective Sept. 1, 2002 - June 30, 2012
|$ 1.00 per document in addition|
to recording fee
|Documents ||$ 5.00 per page|
|Documents larger than 8-1/2"x14"||$10.00 per page|
|Documentary fee* (paid in addition to recording fees -|
|$ .10 per $1000 consideration|
|Plats||$10.00 per page|
|Land Surveys||$20.00 per page|
|Mining claims (paid in addition to recording fees)||$ .25 per claim|
|UCC's 1-2 pages (recorded in real estate, not filed)||$10.00 per document|
|UCC's 3 or more pages (recorded in real estate, not filed)||$15.00 per document|
*Documentary fees apply only to documents transferring title to real estate - i.e. Warranty Deeds, Quit claim Deeds, etc.